The more you practice the art of delegating tasks and responsibilities the more you will succeed in life and career

Delegating tasks
You can do anything but not everything.

As I approached Greg along the office corridor, I greeted him, and as usually he responded with a lot of urgency, walking passed me hurriedly with long-quick strides.  “He always seems to be in a rush and in a state of emergency,” I thought to myself.

The problem with Greg, and everyone in the office knows, is that he does everything by himself.  He never delegates duties and responsibilities.  Due to the heavy burden of doing everything by himself, he’s always moody, impatient, and never gets tasks completed on time.  As a result, the team that Greg heads is demoralized, because he never allows them to do enough, to be able to learn from the work experience—and they have lost respect for him.  All these things have negatively affected the performance of Greg’s unit.

On the other hand, Tim who heads another unit within the organization is organized and has mastered the art of delegating tasks and responsibilities to his team members.  As a result, the team is able achieve a lot of positive results, as they get to discover skills they were not aware of.  In the process, loyalty and trust is built and strengthened among the team members.

There is a difference between Greg, who does not delegate duties and responsibilities to his team members, and Tim who does.  Greg feels that he will lose control of his position if someone else gets involved.  This makes him insecure, as he does not want someone else to get credit.  The end result is failure.  Tim on the other hand focuses on results and wants to see others succeed.  He frees himself from handling things that can be done by someone else, so that he can focus on strategizing important issues that will elevate the performance of his team and the organization.   The end result is success.

So how does a leader delegate the right tasks to the right people?

  1. The first and most important thing is to assess the ability of the selected person before delegating a task.
  2. Once you establish that the selected person can perform the task, you need to carefully define what needs to be accomplished. It is also important to inform the person why he or she was selected to perform the task, as a way of building the person’s confidence.
  3. Next you need to discuss and agree with the selected person what is required to get the task done properly.
  4. Set a deadline, and be on standby to provide the necessary support during the implementation of the task.

When you practice the art of delegating tasks and responsibilities, firstly you will save a lot time and be able to become creative to focus on other important things that need to be done, to help you succeed in life and career.  Secondly, you will earn the respect and loyalty of the people you work with, because they will feel trusted and appreciated for their efforts.  Thirdly, you will achieve more, since the performance of your team will be at its best.  And lastly, you will have good health, because the level of life-and-work related stress will be reduced.